HayFlow runs your hay business from your phone: every bale by barn, invoices your buyers open with one tap, and a clear list of who still owes you.
No card needed to start$25/mo after your trialCancel anytime
INV-0142
Rocking R Ranch · due Nov 30
Alfalfa · 3x4 Premium
24 bales · 14.8 tons
$3,108
Orchard grass · 3x4
12 bales · 7.1 tons
$1,349
Opens your messages with the link filled in
How it works
Add your barns and stacks once. Production and purchases keep stock right, barn by barn, in bales and tons.
Quick Sale records the load, takes it out of stock, and builds the invoice. Scale weights or estimates, by the ton or the bale.
Send the invoice from your own phone. Your buyer opens a clean link — no login. Mark it paid when the check clears.
What you get
Built around bales, tons, barns, and loads — not some generic inventory system you have to bend to fit.
Stock by stack and barn, updated as hay comes in and goes out. Move loads between barns in a tap.
Sell several lots to one buyer in one go. HayFlow does the bale-to-ton math and checks you've got the hay.
Addressed to the customer you saved. They see a professional invoice with your name and payment instructions.
Due dates from your terms, what's overdue and by how long, and cash collected each month.
Names fill in as you type. Their email, phone, and billing address are saved for next time.
Download invoices, payments, and inventory as spreadsheets that open in Excel or import into QuickBooks.
For crews
Add your drivers and they file a ticket from the field when a load goes out. The office approves it with a tap, and inventory moves on its own. The Team plan makes room for everyone.
Pricing
14 days free on either plan. No card needed to start.
For a grower or a two-person office.
$25/ month
For operations with drivers and staff.
$100/ month
No. They get a link that opens the invoice in any browser. They can print it or save it as a PDF.
No. HayFlow runs in your phone's browser. Add it to your home screen and it opens like an app.
Pick a plan to keep going. If you don't, nothing is deleted — your account turns read-only and you can still export everything.
Yes. Pro covers two people. Team adds drivers who file loads from the field and never see your prices.
Always. Download it as spreadsheets any time, even if you cancel. We never sell it.
Set up your barns in a few minutes. Try it free for 14 days — no card needed.